Constitution & Bylaws

Vote Certified at Annual Meeting October 8, 2016

Article I – Name

This organization shall be known as ARP Women’s Ministries (ARPWM).

Article II – Vision

ARP Women’s Ministries is an organization which encourages, equips, and connects the community of ARP women to minister together for God’s glory and purpose.

Article III – Membership

The membership of this organization shall consist of all women members of the Associate Reformed Presbyterian Church in the United States and Canada.

Article IV – Board Members

This organization shall be served by the Women’s Ministry Board (WMB) consisting of members as set forth in the Bylaws.

Article V – Government

ARP Women’s Ministries, as an organization of the Associate Reformed Presbyterian Church, shall be under the supervision of General Synod.

Article VI – Meeting

This organization shall have an Annual Meeting.

Article VII – Amendment

Section 1. A proposed amendment to the Constitution, having been approved by the WMB, shall be overtured to the Presbyterials by a simple majority vote of those present and voting at the ARPWM Annual Meeting.
Section 2. The proposed amendment shall be explained at Annual Meetings of Presbyterials. A vote shall be taken and each Presbyterial shall report the number of votes for and against the amendment to WMB Secretary.
Section 3. The Secretary shall total votes from all Presbyterials for and against the amendment. A two-thirds majority is required for adoption.
Section 4. The Secretary shall report the results at the next ARPWM Annual Meeting. At that meeting, the delegates shall certify the final vote.

July 25, 2011
ARP Women’s Ministries

Bylaws

Adopted at the Annual Meeting of July 26, 2010,
Revised at the Annual Meeting of October 8, 2016
Article I: Annual Meeting
Section 1. Representation: The voting body of this organization shall consist of the board members listed in Article II Section 2 of these Bylaws, former Woman’s Synodical Union/ARP Women’s Ministries Presidents, Chairmen of Standing Committees, and the following from each Presbyterial: President, Treasurer, and four delegates. If a designated delegate is not able to attend, she may designate an alternate with voting privileges. The alternate for Presbyterial President shall be Vice-President. The alternate for Presbyterial Treasurer shall be a Presbyterial Board member.

Section 2. Quorum: A quorum shall be defined as twenty-five (25) women of the current voting membership.
Article II: Board

Section 1. Between Annual Meetings, the Women’s Ministries Board (WMB) shall have the authority to conduct the business of ARPWM.

Section 2. Representation: Voting members of the WMB are: Officers—President, Vice-President, Secretary, Treasurer; General—Spiritual Life Chairman, Missions and Outreach Chairman, Historian, and one woman representative from each Presbytery. Non-voting advisory members of the WMB are Past President, Coordinator, and Parliamentarian and Executive Director of Central Services.

Section 3. Quorum: A quorum shall be defined as seven (7) voting members of the current WMB.

Section 4. Election: The Nominating Committee shall report at the WMB Summer Meeting. Then, at the Annual Meeting, after nominations from the Nominating Committee and from the floor (with prior consent), the election shall proceed by ballot if there is more than one nominee for an office; otherwise, election will be by acclamation. A majority of votes cast constitutes an election. In the event an office is not filled by the Annual Meeting or becomes vacant, the President shall recommend a candidate for the WMB’s approval.

Section 5. Term of Service
A. Members shall serve as follows:
President/Vice President/
Past President Three year term, not eligible for re-election. Serves
first year as Vice President, second as President,
and third as Past President non-voting advisory
member
July 29, 2013
Secretary Nominated by the incoming President to serve during
President’s term of office; eligible for re-election
Treasurer Two year term, eligible for re-election
Spiritual Life Chairman Two year term, eligible for re-election
Missions and Outreach
Chairman Two year term, eligible for re-election
Historian Two year term, eligible for re-election
Parliamentarian Appointed by the President to serve during the President’s term, eligible for re-appointment
Presbytery
Representatives Serve at the discretion of their Presbytery

B. Members shall assume office January 1 following their election at the Annual
Meeting
C. Members appointed to fill vacancies shall serve to the end of the term and may be elected for a full term.

Section 6. Coordinator
A. The Coordinator is hired by the WMB and is subject to an annual review.
B. The Coordinator serves ARPWM in helping to fulfill the vision of ARPWM at the Synod, Presbytery, and local levels.
C. The Coordinator should be familiar with the functions of the Synod’s Boards and Agencies.
Article III: Committees

Section 1. Standing Committees: Appointed by the President unless otherwise stipulated.
A. Executive: Voting members consist of the WMB officers—President, Vice-President, Secretary, and Treasurer—and the Past President. Non-voting advisory members are the ARPWM Coordinator and the Parliamentarian, and Executive Director of Central Services.
B. Finance: Consists of the ARPWM Treasurer, the ARPWM Past President, and a woman-at-large with relative expertise.
C. Constitution and Bylaws: Consists of the Vice-President, Past President, and Parliamentarian.
D. Nominating: Three members to be appointed by the President, no one of whom may be a member of the present WMB
E. Spiritual Life
F. Missions and Outreach
G. Historical Library
H. Family Bible Conference
I. Synodical Hall

Section 2. Special Committees: Appointed by the President as needed.

July 29, 2013
Article IV: Parliamentary Authority

Robert’s Rules of Order, Newly Revised, shall be the guide to parliamentary procedure for the ARP Women’s Ministries.
Article V: Amendments

These Bylaws may be amended at any Annual Meeting by a two-thirds vote of those present and voting, provided the proposed amendment has been approved by the WMB and notice of the proposed amendment has been submitted in writing (which may be by email) to each Presbyterial Executive Board at least thirty (30) days prior to the Annual Meeting. The notice to each Presbyterial Executive Board may be waived by unanimous vote of those present and voting at the Annual Meeting.

July 29, 2013